Overview

The primary responsibilities of this position include:

Reconciling vendor invoices for our construction projects to contracts and purchase orders, uploading them to an electronic payables workflow system, and ensuring timely Project Manager approvals.

 The position requires knowledge of basic accounting principles and job cost accounting functions.

Specific job responsibilities include:

Timely processing of vendor/subcontractor invoices, ensuring accuracy of coding and adherence to established policies and processes by utilizing current job and category code lists, open contracts and purchase orders, and established job budgets
Communicate with and respond to Project Managers and Assistant Project Managers regarding contract documents and contract modifications, change orders, purchase orders, approvals and any additional service regarding subcontractor and supplier billings
Matching Field paperwork with invoices
Reconcile monthly credit card statements to credit card purchases and ensuring proper coding by job, cost code and category as well as any operating expenses
Reconcile monthly supplier and subcontractor statements received
Assist with answering telephone overflow
Administer proper paperwork for Joint Payment requests between subcontractors and suppliers.
Allocate monthly Safety and Telephone invoices by job and department
Qualifications

Strong Work Ethic, prompt, punctual, reliable attendance
Leadership Skills
2-5 years accounts payable experience
Knowledge of basic accounting principles
Knowledge of job costing principles and job costing system preferred
Knowledge of Timberline, Timberscan or Procore Systems a plus
Excellent written and verbal communication skills, including the ability to respond to questions from all levels of the organization
Self-motivated, takes personal accountability for a high level of performance, and enjoys a fast-paced, challenging work environment
Ability to work independently and complete duties and projects with little direct supervision
Demonstrated problem solving skills
Acute attention to detail and emphasis on accuracy
Ability to accurately work under pressure in meeting deadlines, by utilizing strong organizational and time management skills
Experience and proficiency with accounting systems, specifically accounts payable
Must be proficient with Excel, Word and Outlook appli